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What Is a Pay Stub

For employers, pay stubs prove their business is paying their employees as promised. It is also a record confirming required taxes and fees have been deducted. For employees, pay stubs can be reviewed to ensure accurate payments and correct deductions. It shows how wages are calculated, and includes the pay period, pay rate, hours work, net and gross wage, and any deductions. That said, there are some laws at the state level that do require employers to provide pay stubs, although the laws vary from one state to the next.

  • No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation.
  • You can also use check stubs to fill out each employee’s Form W-2 during tax time.
  • If your employer doesn’t give you access to electronic pay stubs, you may want to consider storing your pay stubs using a cloud-based storage solution.
  • If you notice something wrong with your pay stub, go to your employer right away so they can fix the issue.
  • However, they are far from the only taxes that can appear on your paycheck.
  • Pay stubs show the total amounts an employee has earned, amounts deducted from those earnings, and the remaining take-home pay after deductions.

Also, most pay stubs will include retirement plan contributions such as IRAs or 401Ks and the amount deducted will be dependant on how much the individual has agreed to contribute. Pay stubs are written pay statements that show each employee’s paycheck details for each pay period. Pay stubs are also called paycheck stubs, wage statements, or payslips. If your business provides physical paychecks, typically, the pay stub is attached or included with the check. If your business uses direct deposit, employees may have to access their pay stubs via an online portal. Your pay stub is the part of a paper paycheck that you keep after you cash or deposit the check.

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But, it does not require that employers share this information with its employees. A pay stub is part of a paycheck that enumerates information about the employee’s pay. There will also be requirements for documentation of the creditworthiness, such as income tax returns, pay stubs, etc. the specifics will vary from location to location. Another optional section, the employer contributions information on a pay stub, details how much employer contributes toward benefits, including retirement and health care. For hourly employees, unlike salaried, the pay stub should note the hours worked and the hourly rate of pay. For salaried employees, the default is usually 35 to 40 hours a week.

  • They can advise you on your current deductions and on how to make changes to what is withheld from your gross pay.
  • Another critical use case for paycheck stubs is proof of income for loans.
  • Your income is broken down by the hours worked at each earnings rate.
  • Every pay stub will show the current total for the pay period itself as well as your year-to-date totals.
  • Correctly paying employees and keeping in line with tax laws is vital for companies.

Employers may also make deductions for things like insurance premiums or loans that the employee benefits from. If an employee quits or is terminated, you might need to pay them quickly. The more familiar you are with the parts of a pay stub, the faster you can check for accuracy and pay employees. Understanding information on a pay stub can help solve issues for you and your business. You should know how to create and decipher an employee pay stub. This is the portion of your benefits paid by your employer, not deductions from your earnings. Under Pay Information, click All Pay Stubs to locate prior pay periods.

There are three main types of tax that will generally appear on any pay stub. Other common deductions are for different types of insurance, such as life, medical, and dental, and retirement plans. Kirsten Rohrs Schmitt is an accomplished professional editor, writer, proofreader, and fact-checker. She has expertise in finance, investing, real estate, and world history.

Do I Have To Give Pay Stubs To My Employees?

Separate the employee-paid taxes from the employer-paid taxes on the pay stub. Common pay stub deductions include federal and state income tax, as well as Social Security. These federal and state withholdings account for much of the difference between your gross income and net income. There may be other deductions as well, depending on the programs that you sign up for with your employer. Withholding refers to the money that your employer is required to take out of your paycheck on your behalf.

What Is a Pay Stub

She has given hundreds of interviews on the topic for outlets including The New York Times, BBC News, and LinkedIn. Alison founded and has been an expert in the field for more than 20 years. In the UK, warrants are issued as payment by National Savings and Investments when a premium bond is chosen. Canadians age 65 years and older are eligible for monthly payments through Old Age Security . Follow this simple guide to how to save money toward your financial goals, like paying off debt or buying a house. About Zenefits HR Streamline hiring, onboarding, and employee documentation into your workflow.


Doing payroll this way can mean relying on a jumble of spreadsheets, paper documents, separate websites, and so forth, every pay period. It’s possible to do that way if you only have a few employees, but it’s complicated and time-consuming.

Gross pay doesn’t factor in your tax withholdings, like federal income tax. It’s important that employers review these requirements and compare them to what is currently included on their earnings statements. Regular review of pay stubs by employees is also important because catching missing wages, hours or incorrect deductions early can be easier to fix than correcting long-term errors. Pay stubs are available even if you have direct deposit of your pay into a bank.

What Is a Pay Stub

The feds aren’t picky about the recording method you use, but they’re real sticklers for accuracy. Do you need a copy of your pay slip for a credit application or to verify employment? If employees are paid by direct deposit to their bank account, the pay slip should be available online to print, if a paper copy isn’t provided by the employer. It offers a record of your employee’s salary, assists them in understanding their taxes, contributions, and deductions, and allows them to verify that they were paid correctly.

What Is Pay

Payroll companies abbreviate the information that is printed on your pay stub to reduce it and make it easier for them to fit a lot of information on a single sheet of paper. If you come a cross an abbreviation you don’t understand check out our article on various pay stub abbreviations. You would do some workers a great service by talking them through the sections to explain where a portion of their money goes. If you haven’t used pay stubs in a while, they’re worth brushing up on.

It can also be used as proof of income or work, which is frequently required when asking for a loan or other type of credit. This is the total amount of income and deductions since the start of the year, including the current pay period. Every pay stub will show the current total for the pay period itself as well as your year-to-date totals. As mentioned above, your pay stub will show you your wages and what you have made and any taxes taken off. Depending on your job and agreement, your pay stub may also show deductions for things like life insurance premiums or corporate pension plan contributions. There’s no set length of time for how long you need to retain your pay stubs.

Employers often have their own payroll taxes and contributions to pay. However, these aren’t deducted from an employee’s gross pay.

For every allowance you take, less money gets withheld for federal taxes and more money gets added to your paycheck. Take fewer allowances, and a bigger chunk of your income will be withheld for your federal taxes. The Fair Standards Labor Act requires employers to keep records of how many hours an employee has worked and the amount of money they were paid.

What Is a Pay Stub

Pay stubs come in handy when workers try to rent apartments, buy homes, set up utilities or get car loans. Tracking pay stubs helps workers better manage their money and save for the future.

What Are Pay Stubs For?

Giving easy access to pay stubs, even if there’s no legal obligation to do so, supports employees in both their professional and personal life. Another critical use case for paycheck stubs is proof of income for loans. Banks and real estate agents often accept paycheck stubs as proof of income, What Is a Pay Stub allowing employees to rent and buy property or apply for a loan. Pay stubs are important record-keeping documents that benefit both you and your team members. However, the rules, regulations, and customs surrounding pay stubs differ from country to country – and even state to state.

  • Common deductions include contributing to a company-sponsored retirement plan or a health savings account.
  • It’s essential to verify that each of your pay stubs contains your correct name, tax deductions, Social Security number, vacation balance and pay rate.
  • Regardless of where you do business, your employees should receive a pay stub with each paycheck.
  • However, on average, a retired worker that got paid $1,565 per month before the COLA will get paid $1,657 monthly in 2022 after the COLA.

Many jurisdictions require employees to pay taxes and contributions, such as income tax, national insurance, and unemployment tax. The employer is often responsible for calculating, withholding, and transferring the correct amounts of employee tax to the local tax authority. However, some employers still use physical paychecks, in which case, paper pay stubs are typically attached via perforation. It’s important for both the employer and employee to keep paper pay stubs and copies safe for future reference. Reviewing employee pay stubs can also bring mistakes to your attention.

Whats On A Pay Stub? Everything You Need To Know To Pay An Employee

An employee’s specific contributions to retirement plans, such as 401 plans, or pensions, as well as health savings or other, similar account benefits, such as commuter programs or parking. It shows your total earnings for the pay period, deductions from the total, and your net pay after deductions. Payroll warrants look like cheques and clear through the banking system like checks and are therefore often called paychecks by their recipients. But they are not checks because they are not drawn against a checking account.

Pay stubs make it easier for workers to know how and how much they are getting paid. Look up any word in the dictionary offline, anytime, anywhere with the Oxford Advanced Learner’s Dictionary app. Upon access your profile, an overview of your leave balances will be displayed at the top. Leave balances are available in your Banner Employee Profile. If you have questions regarding your situation or how leave can be used, you should consult Human Resources.

Pay Stub Summary

Instead, the employer pays the sums directly to the local tax authority or relevant fund. A pay stub is a document that accompanies an employee’s paycheck every pay period.

FICA is a U.S. federal payroll tax and is short for Federal Insurance Contributions Act. Your nine-digit social security number helps Social Security accurately record your covered wages or self-employment.

In some jurisdictions, this can include ensuring that paystubs are accurately generated. You needn’t crunch and recrunch numbers to generate accurate pay stubs. An automated pay stub generator for each payroll run dots the i’s and crosses the t’s for you. Enlisting a quality payroll service isn’t a bad idea either. Stubs create a checks-and-balances system that protects both the worker and the business owner. Mistakes can be corrected before anybody gets into hot water with the authorities.

Instead they are drawn against “available funds” that are not in a bank account so the issuer can delay redemption. In the U.S., warrants are issued by government entities such as the military and state and county governments for payroll to individuals and for accounts payable to vendors. However, vocabulary referring to the figurative “pay cheque” persists in some languages, but this commonly refers to a payslip or stub rather than an actual cheque. Some company payrolls have eliminated both the paper cheque and stub, in which case an electronic image of the stub is available on a website. Most of the provinces and territories in Canada allow employers to issue electronic payslips if the employees have confidential access to it and are able to print it.

What Is On A Pay Stub?

Traditionally the pay stub was a paper document attached to a physical check. Pay stubs also lists any tax withheld and personal deductions made.

Pay stubs will differ slightly in appearance depending on your employer and your deductions or contributions. Some pay stubs may be a little more detailed than others, but the general information provided will be the same. A paycheque is a physical cheque that you receive when paid, assuming you haven’t signed up for direct deposit with your employer. Once you receive the cheque, it is up to you to deposit it into an account at your chosen financial institution. If your employer doesn’t give you access to electronic pay stubs, you may want to consider storing your pay stubs using a cloud-based storage solution. By scanning your pay stubs and uploading them to the cloud, you can store information without taking up additional space in your home.